Ethics and Responsibilities
Editor in Chief
- Ensure that the journal's editors and the editorial board are identified in the journal masthead.
- Provide guidelines to the authors for submission of the manuscript.
- Establishing a system for effective and rapid peer review.
- Treating all authors with fairness, courtesy, objectivity, honesty, and transparency.
- Protecting the confidentiality of every author’s work.
- Making editorial decisions with reasonable speed and communicating them in a clear and constructive manner.
- Conducting peer review of submitted manuscripts.
- Assigning papers for review appropriate to each reviewer’s area of interest and expertise.
- Allowing reviewers appropriate time to complete their reviews.
- Maintaining the journal’s internal integrity.
- Making recommendations about improved evaluation and dissemination of scientific material.
- Manuscript submissions must be made through the journal’s online manuscript system at https://journals.utm.my/index.php/aej
- Authors MUST follow the “Author Guidelines” stated on the ASEAN Engineering Journal website.
- The manuscript has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The manuscript must in Microsoft Word and not in PDF format.
- Avoiding personal comments or criticism
- Notifying the editor immediately if unable to review in a timely manner and providing the names of potential other reviewers.
- Providing a thoughtful, fair, constructive, and informative critique of the submitted work, which may include supplementary material provided to the journal by the author.
- Material under review should not be shared or discussed with anyone outside the review process unless necessary and approved by the editor.
- Complete the review process within the schedule.
Authors should submit their original work that is not plagiarized and has not been published or been considered elsewhere. Plagiarism checker software by Turnitin® may be used by the editorial office to check the similarities of submitted manuscripts with existing literature. Work and/or words from other publications must be appropriately cited or quoted.
ASEAN Engineering Journal is a peer reviewed international journal. This statement clarifies the ethical behaviour of all parties involved in the act of publishing an article in our journals, including the authors, the editors, the peer reviewers, and the publisher (Penerbit UTM Press). This statement is based on COPE’s Best Practice Guidelines for Journal Editors.
Ethical Guideline for Journal Publication
The publication of an article in a peer reviewed ASEAN Engineering Journal is an essential building block in the development of a coherent and respected network of knowledge. It is a direct reflection of the quality of the work of the authors and the institutions that support them. Peer-reviewed articles support and embody the scientific method. It is, therefore, important to agree upon standards of expected ethical behaviour for all parties involved in the act of publishing: the authors, the journal editors, the peer reviewers, the publisher, and the society.
Penerbit UTM Press as the publisher of ASEAN Engineering Journal takes its duties of guardianship over all stages of publishing extremely seriously, and we recognize our ethical and other responsibilities. We are committed to ensuring that advertising, reprint, or other commercial revenue has no impact or influence on editorial decisions. In addition, the ASEAN Engineering Journal and Editorial Board will assist in communications with other journals and/or publishers where this is useful and necessary.
The editors of the ASEAN Engineering Journal are responsible for deciding which of the articles submitted to the journal should be published. The validation of the work in question and its importance to researchers and readers must always drive such decisions. The editors may be guided by the policies of the journal's editorial board and constrained by such legal requirements as shall then be in force regarding libel, copyright infringement and plagiarism. The editors may confer with other editors or reviewers in making this decision.
An editor at any time evaluates manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.
The editor and any editorial staff must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.
Disclosure and conflicts of interest
Unpublished materials disclosed in a submitted manuscript must not be used in an editor's own research without the express written consent of the author.
Duties of Reviewers
Contribution to Editorial Decisions
Peer review assists the editor in making editorial decisions and through the editorial communications with the author may also assist the author in improving the paper.
Any selected referee who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the editor and excuse himself from the review process.
Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the editor.
Standards of Objectivity
Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.
Acknowledgment of Sources
Reviewers should identify relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor's attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.
Disclosure and Conflict of Interest
Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.
Duties of Authors
Authors of reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behaviour and are unacceptable.
Data Access and Retention
Authors are asked to provide the raw data in connection with a paper for editorial review and should be prepared to provide public access to such data (consistent with the ALPSP-STM Statement on Data and Databases), if practicable, and should, in any event, be prepared to retain such data for a reasonable time after publication.
Originality and Plagiarism
The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted.
Multiple, Redundant or Concurrent Publication
An author should not, in general, publish manuscripts describing essentially the same research in more than one journal or primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behaviour and is unacceptable.
Acknowledgment of Sources
Proper acknowledgment of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work.
Authorship of the Paper
Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.
Hazards and Human or Animal Subjects
If the work involves chemicals, procedures or equipment that have any unusual hazards inherent in their use, the author must clearly identify these in the manuscript.
Disclosure and Conflicts of Interest
All authors should disclose in their manuscript any financial or other substantive conflicts of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.
Fundamental Errors in Published Works
When an author discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper.